Introduction: An overview on planning and participating in productive meetings
participating in meetings |
Elements of meeting :
Content It is knowledge, opinion, ideas, attitudes, information, experience expertise that the members bring in the meeting to discuss.
Communication It is way through which people in meeting participate and work together to deal with objectives of organisation. this includes interest of members who have direct bearing on listening,participation and trust.
Structure It is the way in which both information, ideas and participants are organised to achieve objectives of the meetings.
The simple ways to plan a productive meetings:
- Set time aside to plan and prepare
- Be clear on the purpose
- Engage with conflicts before meeting
- Take a note on key points
- Keep on track
Effective meeting is a product of group presentation, open
communication, time management, preparation and participation time management
and clear understanding with participants regarding the meeting objectives and goals.
The growth is further measured by the feedback provided on the assignments made
and implemented decisions.
Steps to follow for effective
management
- Step 1 - Prepare an agenda
that defines the purpose and objectives that list the activities or
decisions need to be taken in meeting. Proper study need to be done before
meeting with chats, diagrams, reports, maps with supplemented documents.
There should be one participant who need to take note or record the
meeting.To address each topic estimate time to avoid wastage of time.
- Step 2 - Start the meeting
on time by briefly determining the expected time to take particular time. Clarify
the roles in the meetings of each participant like team leader, trainer, and
facilitator. Introduce with new participant to old ones. Voting on
recommendations, maintaining focus requesting reasonable extensions these
issues included to adhere the company policies regarding confidentiality.
- Step 3 - To have effective
meeting always provide chance to every member to express their opinions.
At the end of the meeting, assigning of research work to the participants, develop strategies,
collecting information and implementing information .moreover, this
include establishing time frames and benchmark goals. Most importantly
always perform work before their due date to avoid chaos.
yes, you are right to make meetings effective we need to discuss before and all the problems need to be discussed by giving all the participants equal chance to speak and give views so that meeting can be productive
ReplyDelete